1. WHO WE ARE
Unit 16, 30-34 Aire St
3. INFORMATION WE COLLECT
Applicants: In order to deliver our recruitment services, we require some information about you. Therefore, you choose to give us certain information when using our services. This includes some basic details necessary for us to be able to provide our services. This includes: your name, email address, mobile number, university attended, course(s) studied, year of study, course duration, hometown, availability, previous work examples and involvement with clubs and societies at university. We may also ask you for links to your social media channels and what your presence on social media is like, numbers wise. You may also be asked to upload a CV and answer specific screening questions related to a job opportunity.
If you wish us to consider your details, you must complete all fields marked on the relevant online application form that are marked with an asterisk, as these fields are mandatory. You do not have to complete other fields, although all information you provide will be helpful to allow us to better understand our applicant base.
Some of the information you choose to provide us may be considered “special” or “sensitive” in certain jurisdictions. By choosing to provide this information, you consent to our processing of that information.
When you use our services, we collect usage information about your activity on our services, for instance the date and time you logged in and any updates you’ve made to your profile.
The information we collect on clients who give us consent to hold and use their data will include factual data based on the company profile (e.g. Company name, address, postcode, email address, telephone number, client contact name etc) and also other information such as job specifications, details on the type of experience / candidate the client is looking for.
4. COOKIES AND OTHER SIMILAR DATA COLLECTION TECHNOLOGIES
5. HOW WE USE INFORMATION
Applicants: We use data to help you reach your potential. Collecting information from your online application, CV etc ensures that we can match you with the best brand ambassador opportunities, so that you can expand your network and gain experience whilst at university.
We will use the information you have provided in order to assess your suitability for the job for which you are applying. If we make you an offer on behalf of one of our clients, we will check the information you have provided.
In addition, we use your information to communicate with you about our services and your status by email, phone, social media or mobile device about employers / services that we think may interest you.
Clients: Current clients and potential employers may receive marketing correspondence relevant to their campaign needs, but only internally and never from any third parties or subsidiaries. They are equally able to opt-out of these completely by simply unsubscribing from them.
6. HOW WE SHARE INFORMATION
Since our goal is to help you with gaining relevant marketing experience, we may share your information with potential employers who are looking for brand ambassadors. We will never do this without having first gained your explicit consent for us to do so. In addition, we will never share your details with potential employers and/or client of ours without having notified you first and gained your permission to do so.
We work with some third parties e.g. service providers and partners in order to operate and improve our services. These third parties assist us with various tasks, including data hosting and maintenance, IT development, analytics, customer care, and security operations. We follow a strict vetting process prior to engaging any service provider or working with any partner. All of our service providers and partners must agree to strict confidentiality obligations. Given our promise to collect, process and store your data safely and securely, we will ensure that all other partners we work with do the same. We may ask for your consent to share your information with third parties. In any such case, we will make it clear why we want to share the information.
7. YOUR RIGHTS
You are in control of your information and you can make choices about our collection and use of your data.
As mentioned previously, we will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so.
If you change your mind about being registered for our services, then you can update your preferences at any point, or withdraw your consent completely. You’ll find a link to do so on all emails you receive from us, or you can contact us at email@example.com
8. HOW WE PROTECT YOUR INFORMATION
We work hard to protect you from unauthorised access to or alteration, disclosure or destruction of your personal information. We regularly monitor our systems for possible vulnerabilities and attacks and regularly review our information collection, storage and processing practices to update our physical, technical and organisational security measures. Where we work with partners, service providers and/or other third parties, we complete due diligence to ensure that they possess all relevant data security certifications. Where relevant, we will also ensure that they are aware of their obligations as data controllers or data processors and that their policies mirror our own.
9. HOW LONG WE RETAIN YOUR INFORMATION
We keep your personal information for only as long as we need it to deliver our services. Where we provide brand ambassadors to our clients, we retain information for long enough to support our clients’ promotion process as set out in our contract with them. In practice, we retain detailed information collected during the recruitment process for brand ambassadors in accordance with this data privacy statement for a period of up to 18 months from your initial registration with us. We will remove your information from our database once your employment with us ends. If you wish to have your information removed prior to this period, please contact us via firstname.lastname@example.org
The only exception to this is if we are asked to retain your data for legal reasons e.g. in order to comply with any applicable law.
Because we’re always looking for new and innovative ways to help our student applicants and clients, this policy may change over time. We will notify you before any material changes take effect so that you have time to review the changes.
11. HOW TO CONTACT US